9 Best Otter.ai Alternatives for Sales Teams (2026)
A practical perspective for connecting this idea to your revenue team’s next move.
The best Otter.ai alternatives for sales teams in 2026 are Avoma, Fathom, Fireflies.ai, Gong, Grain, Read AI, Revspire, Sybill and tl;dv. Sales teams look beyond Otter.ai when its Sales Notetaker, which sits on Enterprise, is more than they need, or when they want call scoring and coaching built for sellers.
Last updated: 9 November 2026
Disclosure: Revspire publishes this guide and sells Revspire, which has one entry and is not ranked above other tools. Tools are listed alphabetically, with facts from each vendor’s own pages on the date shown in its entry.
Why sales teams look for Otter.ai alternatives
Otter.ai sells AI transcription and a meeting agent: Basic is free with 300 transcription minutes a month, and Pro is $8.33 and Business $19.99 per user a month billed annually. The Otter Sales Notetaker and custom CRM and dialer integrations are on Enterprise, by demo (Otter.ai pricing, checked 9 November 2026).
That makes Otter.ai a strong company-wide transcription tool and leaves sales teams comparing tools whose sales features sit on a mid-tier plan.
The alternatives compared
| Tool | Best for | Published pricing |
|---|---|---|
| Avoma | Mid-size teams that want published prices | From $19 per recorder seat a month; Conversation Intelligence add-on $29 (annual) |
| Fathom | Reps who want to start free | Free; Team $15 and Business $25 per user a month (2-user minimum) |
| Fireflies.ai | The lowest published per-seat price | Free; Pro $10, Business $19, Enterprise $39 per seat a month (annual) |
| Gong | Large revenue teams wanting one vendor | Per user plus a platform fee; Vendr median $55,430 a year |
| Grain | Small teams that want recording at a published price | Free; Pro $15; Business $29 per seat a month (annual, 2-seat minimum) |
| Read AI | Teams that want meeting coaching for every attendee | Free (5 meetings a month); Pro $15, Enterprise $22.50, Enterprise+ $29.75 per user a month, billed annually |
| Revspire | Teams that want call scores to drive training | Priced by module with unlimited user licenses; about $25,000 USD a year on average |
| Sybill | Sales teams that want CRM autofill | Free; Pro $30 and Business $90 per user a month (annual) |
| tl;dv | Teams that want unlimited free recordings and many integrations | Free; Pro EUR 18 and Business EUR 29 per seat a month, billed annually (prices shown in euros); Enterprise custom |
The 9 alternatives, A to Z
Avoma
Avoma sells meeting recording, notes and scheduling per recorder seat, with call scoring as an add-on (Avoma pricing, checked 21 October 2026).
- What it does: recording, transcription and AI notes; AI scorecards, live answer cards and smart trackers with the Conversation Intelligence add-on; viewers are free.
- Pricing: Startup $19, Organization $29 and Enterprise $39 per recorder seat a month, billed annually; Conversation Intelligence and Revenue Intelligence add-ons $29 each (Avoma pricing guide).
- Limitation: there is no free plan, and full call scoring is an add-on.
- Choose it if: only some people record calls and you want managers and executives to watch for free.
Fathom
Fathom sells an AI notetaker with a free plan for individuals and paid team plans (Fathom pricing, checked 9 November 2026).
- What it does: unlimited free recordings and AI summaries, with bot-free capture in beta; Business adds CRM field sync and AI scorecards.
- Pricing: Free; Team $15 and Business $25 per user a month with a two-user minimum; Enterprise $35, annual only.
- Limitation: CRM sync and coaching scorecards start on Business.
- Choose it if: reps want to start recording today on a free plan.
Fireflies.ai
Fireflies.ai records and transcribes meetings, with a free plan and per-seat paid plans (Fireflies.ai pricing, checked 27 October 2026).
- What it does: recording and transcription on every plan; conversation intelligence and team analytics from Business.
- Pricing: Free; Pro $10, Business $19 and Enterprise $39 per seat a month, billed annually.
- Limitation: the pricing page names no coaching workflow.
- Choose it if: you want the lowest published per-seat price for recording a whole team.
Gong
Gong records and analyses customer calls and meetings as the foundation of its revenue AI platform (Gong conversation intelligence, checked 20 October 2026).
- What it does: call and meeting capture, AI agents, scorecards, deal risk and forecasting, with Enable, Forecast and Engage applications on the same platform.
- Pricing: quote-based: per-user licences plus a platform fee. Vendr reports a median contract of $55,430 a year from 1,146 purchases (March 2026) (Gong pricing guide).
- Limitation: total cost needs a proposal, and small teams pay the platform fee too.
- Choose it if: you want recording, forecasting and coaching from one vendor at scale.
Grain
Grain records, transcribes and summarises meetings, with a free plan and conversation intelligence on Business (Grain pricing, checked 9 November 2026).
- What it does: meeting bot recording or bot-free desktop capture on every plan; AI notes and MCP connections to Claude and ChatGPT; on Business, AI coaching, trackers, CRM property autofill, and HubSpot, Salesforce, Slack and AirCall integrations.
- Pricing: Free (meetings up to 45 minutes, 30-day history); Pro $15 a month billed annually; Business $29 per seat a month billed annually with a two-seat minimum; Enterprise by quote.
- Limitation: coaching and CRM integrations start on Business.
- Choose it if: you want to choose between a bot and bot-free capture at a published price.
Read AI
Read AI sells meeting summaries, search and coaching across meetings, email and messaging (Read AI pricing, checked 9 November 2026).
- What it does: summaries, transcription, enterprise search and a personalised meeting coach on every plan; Pro adds unlimited transcripts and Notion, Salesforce, HubSpot, Jira and Zapier integrations; Enterprise adds audio and video playback.
- Pricing: Free with 5 meetings a month; Pro $15, Enterprise $22.50 and Enterprise+ $29.75 per user a month, billed annually.
- Limitation: Enterprise+ requires five or more licences, and the coaching is general meeting coaching rather than a sales scorecard.
- Choose it if: you want meeting feedback for every attendee, not only sellers.
Revspire
Revspire Conversation Intelligence is a licensed module of the Revspire sales enablement platform, released in November 2026 (Revspire Conversation Intelligence).
- What it does: a Mac and Windows desktop app records on the seller’s computer with no meeting bot, in Zoom, Microsoft Teams, Google Meet, Webex, Slack huddles and WhatsApp calls, in the app or the browser, and in person through the microphone. Microphone and computer audio are recorded as two channels and video is never stored. It writes notes and speaker-labelled transcripts, measures talk ratio, questions per hour and pace, and scores seven behaviours from 0 to 100 with quoted evidence, which feeds its training module.
- Pricing: priced by module with unlimited user licenses; about $25,000 USD a year on average (Revspire pricing).
- Limitation: notes stay inside Revspire with no CRM sync today, and phone calls are captured only when they run on the computer.
- Choose it if: you want calls recorded without a bot and the scores used to train reps.
Sybill
Sybill sells an AI sales assistant built on meeting, dialer and email context (Sybill pricing, checked 9 November 2026).
- What it does: unlimited call recordings and transcripts with an invisible recorder, in-person capture on mobile, AI summaries and follow-up emails; Business adds CRM autofill, a deal workspace, API and MCP access.
- Pricing: Free; Pro $30 and Business $90 per user a month, as shown with annual billing; Enterprise custom.
- Limitation: CRM autofill starts on the $90 Business plan.
- Choose it if: CRM updates and deal summaries matter more than coaching.
tl;dv
tl;dv records, transcribes and summarises meetings, with a free plan and per-seat paid plans (tl;dv pricing, checked 9 November 2026).
- What it does: unlimited recordings and transcription in 100+ languages on every plan; Pro adds unlimited AI notes, follow-up drafts and 5,000+ integrations; Business adds multi-meeting insights, scheduled reports, AI playbook monitoring and AI objection handling.
- Pricing: Free; Pro EUR 18 and Business EUR 29 per seat a month billed annually (shown in euros from Europe); Enterprise custom.
- Limitation: the free plan includes AI notes for only 10 meetings, and prices were shown in euros.
- Choose it if: you want unlimited free recordings first and sales coaching insights on a mid-priced tier.
How to choose
| If you need | Look first at |
|---|---|
| Sales scorecards on a mid-tier plan | Fathom (Business), Grain (Business), tl;dv (Business) |
| A suite with forecasting | Gong |
| CRM autofill | Sybill (Business) |
| No meeting bot | Grain (desktop), Revspire, Sybill |
| Call scores that drive training | Revspire |
Price the plan that includes what you need, not the entry plan: CRM sync, scoring and admin controls usually sit one or two tiers up. Our conversation intelligence pricing guide sets the published prices side by side.
Frequently asked questions
What is the best Otter.ai alternative for sales?
For sales scorecards and CRM sync at a published price, Fathom Business or Grain Business; for CRM autofill, Sybill; for a suite, Gong; for call scores that feed training, Revspire.
Does Otter.ai have a sales plan?
Otter.ai lists the Otter Sales Notetaker and custom CRM and dialer integrations on its Enterprise plan, sold by demo. Pro and Business include Salesforce and HubSpot integrations.
Is Otter.ai free?
Otter.ai Basic is free with 300 transcription minutes a month. Pro is $8.33 a user a month billed annually.
Related: AI meeting notetakers for sales, best sales call recording software, best conversation intelligence software, meeting bot vs bot-free recording.